Responsibilities (Pre-Meeting):
* Exhibitor solicitation - 
* Exhibitor registration, confirmation - 
* Exhibitor payment tracking, invoicing, fee receipt - 
* Exhibitor contact, booth assignment (and index) & coordination - 
* Exhibition hall layout map, drayage & shipping info - 
* Email notices, newsgroup posting - 
* Audio/Visual equipment coordination - 
* Hall location and coordination - 
* Room block and rates negotiation - 
* Exhibit Hall arrangement - 
* Booth, Pipe & Drape (or table) arrangement - 
* Food & Beverages - 
* Presentation solicitations - 
* Poster solicitations - 
* Selection & Coordination of Presentations (will get Abstracts, Bios & A/V needs from speakers) - 
* Selection & Coordination of Posters (will get Abstracts, Bios & A/V needs from authors) - 
* Door Prizes solicitations - 
* Presenters Guide (check that travel & hotel arrangements are OK) - 

Responsibilities (Meeting):
* Meeting Set Up (at least three, mostly just guiding exhibitors, at least two should be there by 9:00 AM) - 
* Meeting Break Down (at least two, mostly to collect LRIG materials) - 
* Presentations Captain  (one, will coordinate coverage for two rooms, pull together moderators team, and could moderate) - 
* Presentation Moderators (at least four, more would be better to lighten load) - 
* Vendor Guides (help vendors with setup) - 
* Information Table Captain (one, will coordinate coverage and provide some coverage) - 
* Information Table (at least four, more would be better to lighten load) - 
* Signage (exhibits, presentations, breakout meetings) - 
* Copy (presentation schedule, presentation abstracts, exhibitor index, etc.) - 
* Door Prizes giveaway (one, will have system to select winners, draw names & write on board or find other method of awarding) - 
* Floaters (will be available for any job) - 

Venue Exhibition Needs:
* 1 breakout room for SBS Microplate Standards committee for 40-50 people, theatre style
   * A/V needs - LCD projector, overhead projector, laser pointer, microphone and speakers, podium
* 1 or 2 presentation rooms - dependent on number of presentations
* 6 tables
   * 2 registration tables by door, outside halls
   * 1 ISLAR table or booth (could be outside exhibit hall)
   * 1 SBS table or booth (could be outside exhibit hall)
   * 1 ACS table or booth (could be outside exhibit hall)
   * literature table or booth (could be outside exhibit hall)
* easels (8 chrome, 1 Andy Z black)
* sign to show who won door prizes - dry erase?
* signs (2) - Vendor map
* job board
* presentation posters (up & down), w/ directions
* signs directing to presentation room
* electric at each exhibitor table
* no poster area this year

Audio Visual Needs:
* LCD Projectors w/ long video cord (so speaker can be at podium and control unit) - 
* Overhead projectors  -
* Projection Screens - 
* Laser Pointers - 
* VCRs - 
* 35 mm slide projectors - 
* podiums - 
* microphones (wireless!) & speaker systems - 
* may need additional easels and poster boards
* Andy Z: Bring laptop w/ PowerPoint and CD/floppy drive

Questions:
* how early can vendors access room on that day
* finalize presentation tracks
   * get A/V needs

Notes:
* start presentations later
* end exhibition at 8:30
* clarify web, mailings how to handle drop-offs / pick-ups that are not with drayage company

Venue Contacts:
Hotel Catering - 
A/V -  
Booth / table - 

Hotel ToDo:
* 

Meeting Notes:
* 

* Catering arrangements
   * water pitchers & glasses table
   * soft drinks & bottled water